Available now · Separate module

Compliance

Certificate of insurance verification for leased spaces and based aircraft — so the airport can prove, on any given day, who is covered and who is not.

Two kinds of tenant, one standard

Many private and municipal fields require coverage from leaseholders and from anyone who keeps an airplane on the property. Beacon tracks both against the same rules.

Leased hangars and tie-downs

Only customers with a confirmed lease are asked for coverage, so nobody on the waitlist is chased for a certificate they do not owe yet.

  • First certificate due within 30 days of the lease becoming active
  • Re-validation on every lease anniversary
  • Administrator exemption, with a reason, for owners still building an aircraft
  • Prompted at the moment a space is assigned

Based aircraft

A register of every aircraft based at the field — tail number, make and model, owner contact and based-since date — each with its own certificate on file.

  • N-number lookup against FAA registration data
  • CSV import with a duplicate check before anything is saved
  • Due at whichever comes first: certificate expiry or the based-since anniversary
  • Aircraft can stand alone or link to an existing waitlist customer

How verification works

The same engine, whether the certificate belongs to a leaseholder or to a based owner.

  1. 01

    UPLOAD THE CERTIFICATE OF INSURANCE

    Staff drop in the PDF the owner or their broker sent. No re-keying, no shared inbox folder.

  2. 02

    Beacon reads it

    Policy number, insurer, insured name, effective and expiration dates and the additional insured parties are pulled off the document automatically.

  3. 03

    Validated against your rules

    Every party your airport requires is matched against what the certificate actually names — forgiving about abbreviations, strict about coverage.

  4. 04

    Reviewed side by side

    The extracted values sit next to the document so a manager can confirm, correct, or override the status with a note. Nothing passes by default.

Reporting and alerts

Compliance is only useful if someone finds out before coverage lapses. Beacon watches the dates so your staff do not have to.

  • Compliance report filtered by overdue, due soon, compliant or exempt
  • One view across leased spaces and based aircraft
  • CSV export for the board, the county or an insurer
  • Nightly expiry sweep with a digest email to airport staff
  • Full history of who verified what, and when

$99 per month

Included at no extra cost with every Hangar Waitlist plan. On its own, compliance is $99 per month or $1,069 per year (save $119 vs monthly), plus a $500 one-time setup fee.